Position: WASH Coordinator
Job Type: Full Time
Reporting To: Programme Manager
Qualification/Experience:
- Advanced Degree in Civil/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource management or its equivalent from a recognized institution.
- At least 5 years’ experience of WASH projects in ASAL Counties will be an advantage.
- Registered with Engineers board of Kenya.
Location: Nairobi 100% (with frequent visit to Field Offices Garissa, Kilifi, Mandera,
Moyale, Tana River and Wajir Counties)
Supervises: WASH Officers
Liaises: Managers (i.e., Business Development Managers), Field Coordinators &
Procurement and HR departments.
Job Field: Programs
Posted: 7th February 2023
Background
Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities.
IR started operations in Kenya in 1993 on orphan’s sponsorship programme through a local CBO in Mandera District, Northern Kenya. It opened its fully-fledged office in March in 2006 at the height of drought in the Horn of Africa. Since then, IR has been providing humanitarian and development assistance to vulnerable communities. Over these years it has implemented various development and relief activities in Mandera. This has remarkably changed the lives of the vulnerable and disadvantaged communities. In January 2010, IRK extended its operation to Wajir County, neighbouring Mandera, in January 2012 expanded to Garissa and Dadaab, and in October 2017 opened a programme office in Kilifi County. In 2018, Marsabit office was established and in 2020, Islamic Relief extended its humanitarian operations to Tana River County.
IR works with the needy and vulnerable regardless of race, religion or gender and currently implement our work within the following themes: Women& youth empowerment, Inclusive education, emergency programmes, Livelihood/resilience projects, Protection as well as Peace building. IRK is currently focusing on three major themes: Sustainable Community Empowerment, Food security and livelihoods, Disaster Risk reduction (DRR); and Inclusive and protection Islamic Relief Kenya in pursuit to support and strengthen its operations, seeks to employ motivated, hardworking, and pro-active individuals to fill in the following position.
1. Overall Responsibility
The WASH Coordinator is responsible for the strategy, design, monitoring, and quality delivery of the WASH Programme for IR-Kenya. He/she shall ensure that the Programme plans are in place and kept updated as per the objectives of the Country Strategic Plan; and that Programme interventions and projects re implemented in line with the overall country WASH Programme. The position also manages/oversees the Programme growth and manages Programme Team across all field offices.
2. Key Duties and Responsibilities (Key results areas)
a) Programme strategy and Planning (10%)
- Provide leadership in the review of IRK’s WASH Strategy, in line with Global and Country Strategy
- Provide leadership in developing/ updating IRK’s specific WASH Programme guidelines/policies.
- Promote understanding of and ensure the appropriate use of and adherence to global and National Standards
- Provide leadership in undertaking of Needs assessment in line with priorities of the programme.
b) Programme development & Resource Mobilization (25%)
- Support in identification of potential funding sources/donors and plan for engagement meetings
- Support in development of concept notes, project frameworks (e.g., Log Frames and Theory of Change models) and proposals to ensure they are representative of the community needs while also being attractive to donors.
- Provide technical advice on best practices and approaches to the programme delivery.
c) Programme Implementation & Management (25%)
- Planning and design of WASH & Structural activities of the projects and programmes.
- Provide leadership in projects/programmes set-ups/initiation, including development and adoption of precise Implementation tools- DIPs,
- Work with the field implementation team and partners to ensure projects are implemented on time.
- Provide regular technical support/Backstopping/supervision during projects Delivery processes.
- Support Project reviews – drawing key recommendations, lessons, best practices, technical advances
- Provide support in engaging third party monitoring and evaluations programme delivery engagement plans & Tool such as MOUs, Agreements, TORs, Inductions, and field support.
d) Programme Monitoring, evaluation, Accountability, Reporting & learning (15%)
- Support the design and implementation of monitoring and evaluations plans of projects in line with the Donor & IRK’ Strategy and internal standards and support measuring of project performances.
- Ensure that rights holders have access to feedback mechanisms and that data is monitored andresponses given within appropriate time periods.
- Prepare and submit Monthly, Quarterly, Semi-Annual, and Annual programme reports Coordinator
- IR works with the needy and vulnerable regardless of race, religion or gender and currently implement our work within the following themes: Women& youth empowerment, Inclusive education, emergency programmes, Livelihood/resilience projects, Protection as well as Peace building.
- IRK is currently focusing on three major themes: Sustainable Community Empowerment, Food security and livelihoods, Disaster Risk reduction (DRR); and Inclusive and protection Islamic Relief Kenya in pursuit to support and strengthen its operations, seeks to employ motivated, hardworking, and pro-active individuals to fill in the following position.
- Overall Responsibility
The WASH Coordinator is responsible for the strategy, design, monitoring, and quality delivery of the
WASH Programme for IR-Kenya. He/she shall ensure that the Programme plans are in place and kept
updated as per the objectives of the Country Strategic Plan; and that Programme interventions and projects
re implemented in line with the overall country WASH Programme. The position also manages/oversees
the Programme growth and manages Programme Team across all field offices. - Key Duties and Responsibilities (Key results areas)
a) Programme strategy and Planning (10%)
• Provide leadership in the review of IRK’s WASH Strategy, in line with Global and Country Strategy
• Provide leadership in developing/ updating IRK’s specific WASH Programme guidelines/policies.
• Promote understanding of and ensure the appropriate use of and adherence to global and National Standards
• Provide leadership in undertaking of Needs assessment in line with priorities of the programme.
b) Programme development & Resource Mobilization (25%)
• Support in identification of potential funding sources/donors and plan for engagement meetings
• Support in development of concept notes, project frameworks (e.g., Log Frames and Theory of Change models) and proposals to ensure they are representative of the community needs while also being attractive to donors.
• Provide technical advice on best practices and approaches to the programme delivery.
c) Programme Implementation & Management (25%)
• Planning and design of WASH & Structural activities of the projects and programmes.
• Provide leadership in projects/programmes set-ups/initiation, including development and adoption of precise Implementation tools- DIPs,
• Work with the field implementation team and partners to ensure projects are implemented on time.
• Provide regular technical support/Backstopping/supervision during projects Delivery processes.
• Support Project reviews – drawing key recommendations, lessons, best practices, technical advances
• Provide support in engaging third party monitoring and evaluations programme delivery engagement plans & Tool such as MOUs, Agreements, TORs, Inductions, and field support.
d) Programme Monitoring, evaluation, Accountability, Reporting & learning (15%)
• Support the design and implementation of monitoring and evaluations plans of projects in line with the Donor & IRK’ Strategy and internal standards and support measuring of project performances.
• Ensure that rights holders have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.
• Prepare and submit Monthly, Quarterly, Semi-Annual, and Annual programme reports.
WASH Coordinator
e) Capacity Building & team management (5%)
• Recruit, support, manage, review, and provide professional development to a team of Programme staff, delegating to and managing their work to achieve departmental objectives and support organisational ethos and strategy.
• Lead, direct and motivate direct reports by effective orientation of new project staff on proper project implementation, mentoring and follow ups.
• Identify the needs and organize trainings to develop the capacity of IRK staff and partners to increase their competence in projects delivery.
• Ensure staff appraisals including probation reports, development of clear KPIs by all the staff.
f) Networking and Partnership Development (10%)
• Establish and sustain effective relationship with the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
• Represent IRK at all relevant technical forums, Clusters, Workshops and Meetings.
g) Coordination and collaboration with Support Services Team (10%)
• Jointly work with procurement unit to generate/update precise project procurement Plans.
• Work with procurement unit and Committee to support and provide required technical support during procurement processes of the project activities and interventions relation to the programme.
• Work with Finance Unit on project budgets planning, Budget Monitoring/Controls, Risk mapping, and reporting, Audits (Internal & external), related financial accounting.
• Work with HR Unit to Assess the human resources requirements for the Programme,
• Work with Communication Unit to provide and generate high quality communication materials.
• Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager. - PERSONAL SPECIFICATION
a) Education Qualifications and language
• Advanced Degree in Civil/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource management or its equivalent from a recognized institution.
• Excellent English language skills (written and spoken).
• Registered with Engineers board of Kenya.
b) Essential Knowledge, skills, and Experience
• At least 5 years’ experience of WASH projects in ASAL Counties will be an advantage.
• Proven technical competencies in planning, design, and implementation of WASH programmes as well as sound financial skills (e.g., budgeting),
• Strong computer skills (MS Office, SPSS, Design Packages-AUTOCAD, CIVIL 3D).
• Knowledge of International and National Standards/policies governing WASH programmes i.e., SPHERE and Water Act 2002
• Proven WASH project implementation and management skills
• Proven experience of drafting and writing project proposals,
• Excellent Project Management, reporting and documentation skills.
• Experience in working in insecure zones with knowledge in Standard Operation Procedures
• Experience of INGOs system in the same field,
• Experience in developing linkages with INGOs, Government agencies, Institutional donors, and other stakeholders,
• Experience of working in culturally sensitive areas thereby managing circumstances through high level of diplomacy and tact.
• Demonstrated ability for strategic thinking and analysis.
• Experience of work with a team in a multi-cultural environment in emergency and development settings and good team leadership,
• Positive and ability to build consensus in problem solving,
• A focus on results, balanced with a sensitive and honest approach to people.
c) Desirable Knowledge, skills, and Experience
• Programmatic experience on the following themes: Integrated Sustainable Programmes, humanitarian interventions, DRR, gender issues, conflict, sustainable livelihoods etc
• Knowledge of The Public Procurement and Asset Disposal (Amendment) Act, 2020
• Experience of working and providing support from a distance
• Sympathetic with aims, values & objectives of Islamic Relief.
• Member of Institute of Engineers of Kenya.
• Experience, knowledge and certification of solar works.
Compensation: A base salary (based on experience) plus other benefits such as insurance cover
How to apply
• Please send us your cover letter and detailed CV, including your qualifications, experience, a copy of National ID, names, and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke by Tuesday 14th of February 2023.
• Qualified female candidates are highly encouraged to apply.
• Please note that, this recruitment shortlisting will be done on a rolling basis.
• Applicants should be sympathetic to the values of Islamic Relief:
(Sincerity, Excellence, Compassion, Social Justice, and Custodianship)
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer/ contract, or training.
Note: Islamic Relief is an equal opportunities employer
