TRANSPARENCY
WE ARE OPEN ABOUT THE ACTIVITIES WE UNDERTAKE, THE FUNDING WE RECEIVE AND THE PEOPLE IT HELPS. OUR INFORMATION IS ACCESSIBLE AND AVAILABLE TO RELEVANT STAKEHOLDERS.
ACCOUNTABILITY
WE ARE OBLIGATED TO ACCOUNT FOR EVERY ACTIVITY THAT WE DO, AND ACCEPT RESPONSIBILITY FOR THEM AND DISCLOSETHE RESULTS IN A TRANSPARENT MANNER.
We are a voluntary non-profit and non-political organization registered in Kenya. YSAR works towards organizing a strong rural and self-reliant community through youth empowerment and capacity building initiatives.
The project development objectives of YSAR is to increase employment and earning opportunities among targeted young people across Kenya. The project aims to reach over 200,000 youth during the project periodRESPONSIBILITIES:
Coordinates and facilitates the procurement requirements of the program office on the basis of the procurement policy guidelines.
Pre-qualification of suppliers as provided in the procurement policy.
Compliance with procurement procedures as per Field Operations Manual.
Procurement committee constitution and TORs.
Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.
Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders.
Ensure three way matching of purchase order, Invoice and GRN and carry out monthly Oracle Purchase Module closing procedures, including month end reconciliations and adjustments Logistics & Administration.
Liaises with government authorities and NGO’s and provides logistical support in coordinating deliveries of program supplies and in obtaining customs clearance for imported goods.
Prepared documentation and drafts correspondence for duty and tax exemption certificates and ensures timely submissions to the relevant government authorities.
Managers the process of applications and renewals of residence permits and Diplomatic ID Cards and airport cards for expatriates as authorized and granted by the government of Kenya.
Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible.
Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible.
Develops and maintains an archive policy for the regional office based on contractual and legal requirements; supports the country offices to develop and maintain archiving policy.
REQUIRE SKILLS AND QUALIFICATIONS
University degree in Business Administration or equivalent,
Diploma in procurement and supply from CIPS.
A holder of CPA (1) will be an added advantage.
Computer applications in Excel, Word and in particular Oracle i-Procurement and Oracle Purchasing Module.
Work experience in in a reputable Organization in a similar or equivalent job for at least five years. Required Skills and Competencies.
Adaptable, flexible, able to take initiative and prioritize among competing demands.
A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting.
Excellent oral and written communications skills in English and Swahili.
Adherence to YSAR values, which are: Optimistic, Engaging, Determined and knowledgeable.
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