Would you like to work in a company, who really pride themselves on their friendly and supportive culture, which creates a great place to work?
If so, an exciting opportunity has arisen for an Office & Finance Administrator within our fast-growing company here at Oxford Policy Management, based at our Kenya office in Nairobi. We are seeking someone, who has up to 3 years working in office, admin and finance.
The OFA is responsible for providing operations and financial support in the Kenya office ensuring adherence to established procedures. As a core member of the OPM Kenya team, the OFA will be required to support in the day-to-day running of the office operations, administration, and compliance and to maintain compliance with OPM and local financial accounting procedures for transactional financial activities.
The role offers an international scope with a focus on the Kenya office along with coordination at UK office. The role is for 12 months duration and is on a fixed-term contract basis and may be renewed depending on office requirements.
It is important you have an existing right to work in Kenya before applying for this role.
Main Objectives:
- Finance/Accounting Support (internal and statutory) (30%)
- Office and Project Operations Support (70%)
Responsibilities:
Finance Roles:
- Managing payments in accordance with the laid down rules and regulations.
- Preparing tax and statutory computations, deductions and filing returns in compliance with local regulations.
- Preparing and reviewing payroll
- Carry out internal month-end finance reporting tasks.
- Support on corporate and project audits.
- Checking and processing staff claims, advances, expenses, and external invoices.
- To manage any other finance process and/or systems as reasonably requested by the line manager.
Office and Project Operations roles
- Provide day-to-day office running support, ensuring that staff health and safety and security measures and other relevant procedures are adhered to.
- Providing logistical support for travel including arranging flights, accommodation, visa applications
- Support corporate governance processes relating to internal and external compliance.
- Manage the filing, storage, and security of documents and records.
- Monitor office supply contracts to ensure timely payment/renewal.
- Procurement of assets such as IT equipment and office furnishings, keeping inventory of assets, maintenance & repair, and disposal.
- Taking out relevant insurance covers that would be required in-country.
- Supporting in-country recruitment and onboarding processes
Job Requirements
Required
- A Bachelor’s degree with a specialization in Business Administration or a related field
- Accountancy professional qualification {ACCA-Level 1 or CPA (K)-Part II, or KATC finalist
- Up to 3 years proven relevant and progressive work experience.
- Multi-tasking and higher efficiency, attention to details.
- Ability to plan with good organizational skills, including prioritization and ability to work under pressure.
- Proficient in computer applications, mainly Excel
- Initiative and ability to follow up on issues.
Desired
- Ability to respond to changing needs.
- Team-working skills.
- Knowledge of financial systems.
How to apply
If you feel you meet the criteria above, we would love to receive an application from you. Please apply with a CV before the closing date on the portal. We reserve to close this advert, should we find a suitable candidate in advance of the closing date.
