Background
The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC East Africa and Great Lakes (EAGL) operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Burundi, Ethiopia, Djibouti, Democratic Republic of Congo, Kenya, Somalia, South Sudan, Sudan, Tanzania and Uganda.
DRC is implementing a large scale-up project to respond to the drought in the Horn of Africa and contribute to famine prevention efforts. At the current time the project will specifically be implemented in Kenya, Somalia and Ethiopia, with some displacement research extending into Djibouti.
Overall purpose of the role
Reporting to the Chief of Party, the Project Coordinator (PC) will be responsible for the planning, management and oversight of delivery of all project activities, ensuring quality control, and the overall responsiveness of the assistance. The PC will be responsible for ensuring country delivery teams and mechanisms are fit for purpose, providing day-to-day solutions to operational challenges and closely tracking project deliverable. The PC will serve as a key member of project leadership alongside the Chief of Party (COP), and will therefore also be responsible for team management, project governance, reporting, award management, code of conduct compliance, and risk.
This position is subject to confirmation of funding, anticipated start date is 15 March and the successful candidate must be able to deploy with 15 days’ notice.
Key responsibilities
- Substantially coordinate the work of the project’s support functions, especially finance, to implement compliant and efficient processes in line with donor and DRC requirements;
- In coordination with the Chief of Party (COP) and Deputy COP (DCOP), consult on the project workplan and associated activity-based budgets (ABB);
- Support the coordination and communication between the project team and the DRC Country Offices to ensure optimal cooperation and collaboration so that project is supported, integrated, and follows all applicable DRC policies and processes;
- Lead the development and submission of compliant project financial reporting, including ensuring reporting is supported by all required evidence and documentation of output achievements and navigating country, regional and HQ processes for approvals, documentation, submissions and payments;
- Ensure project’s and partner compliance with terms and conditions of award;
- Develop, roll out and maintain the project financial management system, prioritising best practices including overseeing the set-up and management of project’s finances in DRC Dynamics, including serving as Budget Holder;
- With the oversight and support of the COP and DCOP, manage the development and submission of any budget amendment requests, including coordinating requested changes from all project partners subcontractors;
- When assigned, take responsibility for implementing specific risk mitigation measures outlined in the EMP Risk Matrix; and
- Support project leadership to prepare and submit programmatic reports for the donor and DRC as required.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
- Minimum bachelor’s degree in in relevant field.
- 3-5 years’ experience in managing the implementation of complex programmes, including project management
- Experience of working with large awards
- Excellent organisational and planning skills
- Proven ability to work independently, with a clear understanding of risk escalation requirements
- Proven ability to propose creative solutions to challenges, and proven ability deliver results within a flexible and adaptive framework
- Proven capability in budget and financial management, VFM, and needs-based cost reduction
- Successful experience working within culturally and politically diverse teams and institutions, in a fluid and dynamic environment
- Excellent written and verbal communication skills, including ability to engage diplomatically
- Previous experience in the Horn of Africa or East Africa desirable
Conditions
Contract: Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Staff ; Employment band NM F
Duty station: To be determined – Nairobi, Kenya; Addis Ababa, Ethiopia; or Mogadishu, Somalia with some travel
Availability: March 2023
Reporting Line: Chief of Party
Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process
How to apply
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application on this link: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=167154&DepartmentId=19006&MediaId=5
Please submit your application and CV in English no later than 28 February 2023.
