PROCUREMENT OFFICER – USAID PROJECT – Kenya

Mission for Essential Drugs and Supplies (MEDS) is a Christian not-for-profit organization based in Nairobi, Kenya. It is a Registered Trust of Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK). The Organization’s core mandate is being a reliable supply chain for quality and affordable Health Products and Technologies, Quality Assurance and Health Advisory Services. MEDS was established in 1986 and serves clients spread all over Kenya and other regions both in Africa and beyond.

MEDS has entered into a Contract with USAID Kenya and East Africa named USAID Supply Chain Strengthening. The purpose of the contract is to obtain efficient, reliable and accountable supply chain management services for the procurement, warehousing, and distribution of health commodities for HIV, Malaria, Tuberculosis, Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS) activities for patients across all 47 Counties in Kenya for adequate care, treatment and prevention for communicable diseases and other health needs. MEDS seeks to recruit a Procurement Officer for this Project:

Key Responsibilities:

1. Support the project team in development of the Master Procurement Plan and contribute to regular updates of the plan in reference to annual project work plans.
2. Support the Sub-Contracts Manager in the development of vendor prequalification exercise, solicitation documents, evaluation templates, managing responses and preparation of the evaluation Committee for vendor selection
3. Maintain the documentations of the competition process.
4. Solicitation of quotations from vendors for the procurement of goods and services as per USG guidelines
5. Conduct market research pertaining to prevailing market prices of products and services
6. Prepare quotation matrix for selection and approval by the committee and or Sub-Contract Manager
7. Ensure best procurement practices are observed at all times e.g., all certifications regarding conflict of interest and disclosure of relationships in procurement processes
8. Perform vendor checks for exclusion list of parties through SAM.gov, OFAC and UN sanctions list
9. Support the Subcontracts Manager in ensuring all procurements are allowable and not restricted or prohibited under the USAID regulations.
10. Conduct vendor appraisals and document any performance concerns raised for decision making
11. Participate in the vendor evaluation process and provide guidance to committee members
12. Ensure all project procurements are allowable and approved within the provisions of the project manual and MEDS procedures
13. Maintain a systematic filing system of both hard and electronic copies of all procurements and subcontracts procured by the project.
14. Support audits and reviews through availing requested documentation when needed

Candidate Profile:

1. At least 5 years work experience handling USAID commodities on a USAID Grant
2. Bachelor Degree in Supply Chain Management and professional qualification in Supply Chain Management/Procurement

How to apply

If you fit the profile, kindly email your written application and CV to hr@meds.or.ke