Organizational Profile:
Secours Islamique France (SIF) is an international Non-Governmental Organisation that has been working in France and around the world for over 30 years, taking action wherever there are humanitarian and social needs to be addressed. SIF believes in a more just and caring world where the basic needs of the vulnerable people are met. SIF is committed to reducing poverty and vulnerability acrross the world, without proselytising or discriminating. It implements emergency relief, development programmes and adovacy programs. In Kenya, SIF started its operations in Kenya in 2012. Currently, SIF implements programs to support sponsorship program for Child Protection and Education amongst vulnerable communities in Nairobi, and Marsabit.
Objective 1: Procurement
- Take the lead in managing procurement for SIF office in Nairobi.
- Comply, respect and abide by the SIF Procurement procedures & Donor Procurement guidelines under the supervision of the Logistics Coordinator.
- Maintain proper archiving of procurement files ensuring their completeness in both hard copies and soft copies.
- Prepare and ensure that purchasing requests (IOF’s) and other purchasing documents are filled properly according to SIF threshold
- Collect quotations from suppliers
- Draft contracts, framework agreement and share to the Logistics Coordinator.
- Participate in the elaboration of a price list that is updated regularly.
- Update the supplier list regularly
- Prepare and Consolidate the Logistics monthly report (MLR) of Nairobi base (fleet, stock follow-up, inventory List, equipment list, contract follow-up, etc.)
- Liaise with Admin Department on all procurement and payment activities.
- Follow the validation process in Nairobi office
Objective 2: Stock Management
- Manage periodical inventories of the Stock and equipment’s
- Ensure the correct storage and management of stock with the right documentation
- Verify that all items ordered are received and inform the carrier / supplier/ shipper/ consignor if there are any missing or damaged items.
- Manage assets/furniture and other equipment
- Update the Equipment List for each new assets according to SIF procedures
- Keep the stock items tidy and well-ordered at all times.
- Handle stock in and out, including unpacking, putting-away, picking, packing, labelling and dispatching assets/furniture/stock.
- Prepare Goods Received Notes (GRNs).
- Edit Donation/Destruction/Sale Certificates as guided by the Logistics Coordinator
Objective 3: Fleet Management
- Manage Nairobi vehicles and drivers in coordination with the Logistics Coordinator.
- Communicate with program and support team regarding vehicle movement schedules
- Coordinate all flight / Hotel bookings and organize pick up and drop arrangements
- Ensure that vehicles are very well maintained
- Ensure that all vehicles must have first aid kits, fire extinguisher, spare tires and an emergency kit.
- Ensure that all drivers maintain the daily log sheets signed at all times of movement
Objective 4: Reporting
- Participate in the review and consolidation of the monthly logistics report
- Participate in the procurement plan update in PMP report
- Provides regular detailed reports on all logistics operations of the base to the Logistics Coordinator.
- Report any challenges/issues that may occur within the department
Objective : Others
- Attend to any other logistical or program duties as deemed necessary by Logistics Coordinator.
- Make regular field visits to give support to bases
-
Objective 1: Procurement
- Take the lead in managing procurement for SIF office in Nairobi.
- Comply, respect and abide by the SIF Procurement procedures & Donor Procurement guidelines under the supervision of the Logistics Coordinator.
- Maintain proper archiving of procurement files ensuring their completeness in both hard copies and soft copies.
- Prepare and ensure that purchasing requests (IOF’s) and other purchasing documents are filled properly according to SIF threshold
- Collect quotations from suppliers
- Draft contracts, framework agreement and share to the Logistics Coordinator.
- Participate in the elaboration of a price list that is updated regularly.
- Update the supplier list regularly
- Prepare and Consolidate the Logistics monthly report (MLR) of Nairobi base (fleet, stock follow-up, inventory List, equipment list, contract follow-up, etc.)
- Liaise with Admin Department on all procurement and payment activities.
- Follow the validation process in Nairobi office
-
Objective 2: Stock Management
- Manage periodical inventories of the Stock and equipment’s
- Ensure the correct storage and management of stock with the right documentation
- Verify that all items ordered are received and inform the carrier / supplier/ shipper/ consignor if there are any missing or damaged items.
- Manage assets/furniture and other equipment
- Update the Equipment List for each new assets according to SIF procedures
- Keep the stock items tidy and well-ordered at all times.
- Handle stock in and out, including unpacking, putting-away, picking, packing, labelling and dispatching assets/furniture/stock.
- Prepare Goods Received Notes (GRNs).
- Edit Donation/Destruction/Sale Certificates as guided by the Logistics Coordinator
-
Objective 3: Fleet Management
- Manage Nairobi vehicles and drivers in coordination with the Logistics Coordinator.
- Communicate with program and support team regarding vehicle movement schedules
- Coordinate all flight / Hotel bookings and organize pick up and drop arrangements
- Ensure that vehicles are very well maintained
- Ensure that all vehicles must have first aid kits, fire extinguisher, spare tires and an emergency kit.
- Ensure that all drivers maintain the daily log sheets signed at all times of movement
-
Objective 4: Reporting
- Participate in the review and consolidation of the monthly logistics report
- Participate in the procurement plan update in PMP report
- Provides regular detailed reports on all logistics operations of the base to the Logistics Coordinator.
- Report any challenges/issues that may occur within the department
-
Objective : Others
- Attend to any other logistical or program duties as deemed necessary by Logistics Coordinator.
- Make regular field visits to give support to bases
How to apply
APPLICATION:
Please submit your application to apply.ken@secours-islamique.org – Cover letter and CV with 3 professional referencesin one document saved in PDF format**.**
The position title (Logistics Officer) should be indicated on the subject line. The deadline for application is on March 24th, 2023 and applications will be reviewed on a rolling basis. SIF is an equal opportunity employer, and females are encouraged to apply. Only short listed candidates will be contacted.
