MAIN TASKS
The GHAN Coordination Officer will:
Ensure the good functioning of the GHAN in line with agreed ToRs, notably by facilitating the following:
- Maintenance of a forum for sharing key analyses and reflection on global health issues of relevance: ongoing and emerging, including relevant themes, actors, and dynamics.
- Organization of the monthly Core GHAN meetings for coordination, planning, prioritization and reflection purposes.
- Provision of cross-cutting analyses and policy trends common to several GHAs that may affect people in places MSF works or MSF operations.
- Contribution to institutional knowledge and the strategic decision-making process of MSF related to issues linked with the global health arena. Including ad-hoc briefing of and reporting to the IMS, relevant platforms, and other analysis and advocacy bodies within MSF.
- Collaboration on specific issues and prepare key or extraordinary moment/event under the coordination of the IMS.
Ensure the good functioning and coordination of the Core GHAN in line with agreed ToRs, notably by ensuring the following:
- Membership, including participation, dedication, responsiveness to tasks, and understanding of the functioning and history of the GHAN.
- Organizing and/or facilitating calls about topics relevant to the GHAN;
- Promoting the use of the GHAN Sharepoint platform for centralizing information and outputs from GHAN members.
- Maintenance of the Sharepoint platform to ensure availability of up-to-date analyses and info sharing.
- Identifying and developing (or delegate the creation of) additional necessary tools to fulfil the role of the GHAN, etc.
- Securing and maintaining admin support for the GHAN to improve information sharing and management for all interlocutors.
- Maintaining an updated mapping of GHAN members and GHA focal points in line with priority issues, organizing regular calls among peers and regular info sessions with relevant WG.
- Good functioning and relevant outputs from thematic groups, including decision to create, maintain, hibernate, or disband them.
Maintain functional links and information exchange with GHA focal points and wider peer network, notably by:
- Actively seeking updates from GHA focal points or other internal priority global health issue (GHI) dossier managers as relevant.
- Organizing the peer network calls quarterly to update on issues or trends of relevance to MSF and get input.
- Ad hoc / as needed provoking active information gathering and analysis on priority issues as agreed with the IMS.
- Organizing the annual GH “Pop Up” meetings.
- Working closely with the International Medical Secretary, serve as secretariat and provide strategic support to the GHAN, including preparation and enactment of the GHAN’s agenda, yearly workplan and objectives.
- Undertaking other duties and ad hoc tasks as delegated by the International Medical Secretary.
- Contributing to planning and organization of Operational Reflection Days or other key moments of debate at the MedOp or other relevant platforms requiring GHAN input and analysis.
Maintain dedicated administrative support to the GHAN, work together to organize:
- Meeting logistics (dates, location, virtual connections, technology needs).
- Supporting documents related to the platform meetings from GHAN members and other stakeholders across the movement as relevant.
- Meeting minutes in a timely manner and follow up on action points.
- Archiving of documents as required.
- Tracking and follow-up on outcomes, flagging deadlines and new requests as they arise.
PROFILE REQUIREMENTS
Skills
- Strong interpersonal skills and ability to work collaboratively; Demonstrates diplomatic ability and judgement regarding networking, information gathering, and sharing. Inclusive, listens to colleagues and respects their views.
- Able to work across MSF teams and platforms, balancing both reactive and short/long term proactive topics and tasks.
- Able to work under pressure and within tight and often changing deadlines whilst maintaining the appropriate priorities and communication.
- Strong and proven organizational skills and multi-tasking ability.
- Able to work autonomously and take initiative and ownership of tasks.
- Strives to have an excellent attention to detail and holds high standards in their work.
- Innovative and capable of thinking of ‘new ways to do things’.
- Ability to handle confidential information with total discretion.
- Fluent English (written and spoken) (proficiency in other languages is an advantage, especially French language proficiency).
Experience
- A Medical, Paramedical, Public Health/Health Sciences, or Political Sciences degree (or related graduate-level or higher degree) or relevant profession qualification.
- Prior experience working in MSF in a coordinating or similar role.
- Knowledge of MSF internal architecture, as well as decision-making and representation platforms a must.
- Experience working in global health arena and demonstrated knowledge of key actors, trends, and policies.
- Experience or involvement in advocacy work related to health issues. Experience in humanitarian affairs a plus.
- Demonstrated ability to compile information for analysis and make operational recommendations on the basis of such. Good writing and documentation skills.
- Proven and significant ability with Microsoft Office (experience using SharePoint is an advantage).
- Prior experience in project management an advantage.
Other Requirements
- A genuine interest in and commitment to the aims and values of MSF.
- Shows initiative and is self-motivated.
- Communicates pending issues with their team in a timely manner.
- Ability to work in a multi-cultural environment.
- Ability to travel to other MSF offices and flexibility to travel and work outside normal business hours and on weekends.
