Vacancy: Finance Officer

About Investing in Children and their Societies (ICS SP)
We work towards a better future for children. Together with families, communities and other stakeholders we initiate programmes that create safe and nurturing environments for them. Visit to see organizational projects and impact.

A. Job Objective:
The Finance Officer will provide effective support to programmes implementation through management of programme funding and implementation systems and activities across the region. He/she will support pre-award financial proposal development efforts, set-up, and post-award management and monitoring of grants and contracts as well as project closure of project financial activities. In addition, he/she will provide support to project teams on compliance to donor rules and regulations providing budgetary oversights on project activities. He/she will be required to build greater capability of the organization in grants and sub-grants management that is aligned with ICS SP’s program and partnership approaches.

B. Key Areas of Responsibilities
i. Financial accounting.
ii. Controls and reporting.
iii. Human resources management support.
iv. Capacity building.
v. Administrative and office management.

C. Specific Responsibilities

1. Financial accounting
a. Keep appropriate records and do prompt recognition of transactions by ensuring that all financial data recognized promptly real-time into the system.
b. Timely settlement of payments, as and when they are due including payroll processing, prompt recognize and proper financial documentation and keeping proper filing of transaction documents. Custody of programmes financial documentation.
c. Record and track transactions-account receivables and payables activities.
d. Perform month end closing activities: Raising and recognition of adjustment entries to book of accounts; Accruals, income estimation and recognition; prepayments and depreciation recognition; expenses balance sheet schedules reconciliations, such as account reconciliation, revenue accounting, expense accounting & petty cash accounting
e. Maintain relationships with the local bank(s), suppliers and other service providers and ensure that ICS SP always receives excellent service.

2. Controls and reporting
a. Budgetary management: Ensure correct development, appropriate management and reporting on budgetary matters through. Support the translation of project proposal and plan into financial plan supporting project teams, leaders and partners in budget development and interpretation. Activity budgeting – Support budget holders and partners in the preparation of activity budgets periodic cash flow requests.
b. Ensure accountability documents comply with policies and accounting principles.
c. Reporting: Monthly management report; Donor reporting; cash flow report; Quarterly and annual financial reports; bank reconciliations; monthly project reports; Subsidiary accounts reports such as debtors, creditors, donor statements, partners’ statements; Adhoc reports.
d. Prepare accurate and timely statutory returns (NGO Board, tax, HELB, NITA,)&payroll deductions.
e. Audit facilitation – statutory and projects audit and donor appraisals and reviews through maintenance of audit files and schedules.

3. Human resource management support
a. Facilitate staff benefit packages (medical insurance, pension, severance pay and other benefits) and handle staff concerns arising out of these are attended to.
b. Manage staff time system; staff advance accounts maintenance including dealing staff travel advance management and reconciliations.

4. Capacity building:
a. Support partners’ financial management activities, partners training and support, regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements.
b. Support staff in financial management and operations matters building their capacity in financial management, policies, and guidelines.

5. Perform any other duties as may be assigned by the supervisor.

D. Minimum Academic Qualifications

  1. At least a business degree specializing in Finance or accounting from a recognized University.
  2. High integrity and accountability as well as a team player with excellent communication and interpersonal skills.

E. Minimum Professional/Technical Qualifications
Professional accounting / finance qualification- CPA, ACCA, CIMA and an up-to-date membership to a professional association.

F. Other Skills

  1. Demonstrated skills in computerized accounting as well as Microsoft Dynamics 365 BC (formerly Navision), office 365.
  2. Strong quantitative and analytical skills especially with long and many spreadsheets and attentive to details.
  3. Critical thinking, with excellent writing and communication skills.
  4. Excellent interpersonal skills.

G. Competencies

  1. Integrity and Ethics: High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with ICS-SP’s values and standards.
  2. Professionalism: Demonstrates ethics, principles, standards and expertise in all areas of work.
  3. Result oriented: Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs within procedures.
  4. Cost consciousness: Develop new and innovative ways manage operations of the organization in a cost-effective style.
  5. Team player/ Interpersonal relations: Establish and maintain positive working relationships with others, both internally and externally to achieve the goals.
  6. Ability to work independently, take initiative, set priorities, and see activities through to completion.
  7. Confidentiality: Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate

H. Minimum Experience

  1. Minimum of 5 years post qualification experience in an international non-governmental organization and in programme financial management.
  2. Demonstrated experience in supporting international development programme activities.
  3. Proven experience in management of grants and grants contracts, working with and interpreting applicable donor rules and regulations.
  4. Demonstrated experience in donor requirements of key donor organizations. Experience in using computerized accounting system {Microsoft dynamics 365 BC (formerly Navision), will be an added advantage.}

ICS SP absolute priority is protecting children, vulnerable communities, and our own staff. We have zero tolerance of incidents of violence or abuse against children and other people in the communities we serve, either committed by our staff or others connected to our work. Successful applicants will be required to sign and adhere to our safeguarding, child protection and prevention of sexual exploitation and abuse (PSEA) code of conduct and policies.

By continuing with this application, I am providing ICS SP consent to use my application data and information provided for the purpose of examining my suitability for the role applied for. Examination of data may include reference and background checks.

How to apply

If you are a professional with a passion to make a difference in children and young people’s lives, send your application letter and resume to . Deadline for submitting applications is 12th March 2023. Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted. Please indicate the position you are applying for as the subject of your email.

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