Background of the evaluation

Finn Church Aid (FCA) is Finland’s biggest development co-operation organization and the second biggest organization in Finland working in humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organizations forming one of the world’s largest aid organizations.
MONDO is a development cooperation and humanitarian aid organization that focuses on solving education, livelihood, and environment related issues in the world. Mondo’s activities in Estonia support the global outreach of the organization. Mondo commit to a more sustainable and peaceful world through raising awareness of sustainable development goals and world education in Estonia. MONDO supports the implementation of Estonian foreign policy and facilitates the contribution of Estonian people to alleviating global inequality.

The specific objective of the project being evaluated is contribution to the enhancement of Kenya’s human capital development in digital competence and the creative industries sectors in Eastlands, Nairobi, Kenya.
The assignment seeks to assess the performance of the FCA project Supporting Kenya Education Sector, digital competence, and creative industry against its intended objectives, as guided by its performance indicators to be provided. FCA intends to establish the level of success with respect to implementation of activities, achievement of outputs, outcomes and any impacts realized amongst its targeted and non-targeted beneficiaries. FCA also intends to capture lessons learnt during the program implementation process, to document and share these for internal and external learning.

Rational, purpose and priority objectives of the evaluation
The objective of this evaluation is to assess FCA and NGO Mondo approaches to digital competence and employment creation in Eastlands, Nairobi and to identify if the approaches, brought change and impact.
FCA in partnership with NGO Mondo has been implementing a comprehensive project titled Supporting Kenya Education Sector – Digital Competence and Creative Industries. The project is implemented in Eastlands Nairobi where there is high rate of unemployment especially for the youth. The unemployment rate among young people in Kenya has been on an upward trend since 2015. For the age group between 20 and 24 years, the rate stood at 16.3 % in 2021, up from 7.3 % in 2015. The job market is flooded with thousands of graduates who graduate from various universities and technical colleges, searching for employment opportunities. Most of these young people search for job opportunities with little or no success despite their levels of education and in the end, they become hopeless and engage in illegal and informal activities for survival. Like many other urban and rural areas, Nairobi Metropolitan is no exception, and this has greatly contributed to high crime rates, especially in the informal settlements of Dandora, Korogocho, and other slum areas. In this context, the Creative Industries program is aligned with FCA’s Right to Livelihood strategy supporting marginalized groups in gaining meaningful employment. This was to in turn ensure that these groups have a reliable and sustainable source of livelihood. The Creative Industries project would be an important avenue for these youths including PWD’s to earn hands-on skills that would help them to employ themselves and become entrepreneurs in the future.
As part of the comprehensive approach, FCA supported the formation of an alumni group for the youth whereby information gets to be disseminated and opportunities are shared.
This evaluation will provide FCA and NGO Mondo with useful feedback on the project performance and impact and be a source of learning. The evaluation findings will also be shared with the back donor as part of FCA’s accountability while demonstrating the project impact. Further, the findings will be utilized for decision making on either to amend the strategies used or continue employing similar strategies. The evaluation will also inform the development of exit strategy for FCA’s project interventions.
The evaluations results will be used as part of the Country Programme Annual Planning (CPAP) of FCA Kenya office for the program period 2022-2025. Accordingly, the recommendation will feed into programme planning. In addition to FCA staff, the results will be made public and communicated to the right-holders (including beneficiaries) as well as the government officials – accordingly the language used should reflect the expected audience (limited use of technical terminology).
KECO will utilize the evaluation findings for both improving the quality of work for accountability purposes and for lesson learning, and more specifically for:
• Improving compliance with the Core Humanitarian Standards (CHS) and other standards relating to accountability and transparency of our work, as well as technical quality of our programmes.

Scope of the evaluation
The evaluation will cover the period of implementation 2021-2023.
• Implementation strategies.
• Program partnerships.
• Monitoring aspects of the project.
• Sustainability of results achieved.
• Scalability of the project results.
• Conclusions and lessons learnt.
• SWOT analysis of the Kenya Program.
The geographical area of focus will be Eastlands (Jericho, Dandora, Korogocho, Kariobangi) in Nairobi County. The evaluation should focus on the programmatic aspects.

Evaluation questions
The evaluation team is invited to propose the evaluation questions to FCA Kenya Country Office (KECO) (no more than 12 questions) as part of their technical proposal.

Methodology required and available data.
FCA requires both quantitative and qualitative methodologies.
The consultancy will include a desk review of key project document.
The consultancy will conduct key informant interviews and focus group discussions on the project location. The consultant will be expected to travel to the project areas to conduct the FGDs / key informant interviews.
Key informant interviews / FGDs will include:
FCA key staff, alumni youth, government officials, church board of management, CBOs, as well as other stakeholders identified in close collaboration with FCA.

Evaluation process
Upon selection, and after an initial desk review of key background materials, the evaluator is expected to organize for an inception workshop with KECO team through which all the tools are reviewed. The evaluator must explain in details her/his plans and the support she/he requires from KECO team. This inception workshop also serves as an action-planning meeting with KECO team. The evaluator also introduces his/her team of data enumerators and presents an opportunity to clarify roles of each actor while agreeing on travel dates. During the inception phase, KECO presents the evaluator with all the previous project reports and all relevant contacts in the field and timelines to include desk reviews, travel dates and responsibilities are agreed upon and documented by the parties.
FCA will provide human resources in the form of a few staff members who will be available to support the evaluator in planning and collecting information. KECO will not give any per diem to the Consultant and or her/his team. KECO will make appointments with relevant authorities.

The consultancy is expected to start in March 2023, for a period not exceeding 30 days.

Deliverables & Payments
• An inception report outlining the methodology, detailed work plan, study report outlines and assessment tools for the study, within 1 week of signing the contract
• A draft activity report detailing the preliminary findings of the evaluation, within 1 week of completion of data collection activities.
• A final report incorporating feedback from FCA on the draft. The final product of this end line evaluation is a report, ready for presentation to FCA KECO, MFA Finland and FCA Service and Accountability Centre (SAC).
• A debriefing/workshop session with FCA KECO program team, highlighting the key findings and lessons from the evaluation.
• Soft copies of all data collection tools and data analysis outputs
• List and contacts of all respondents

Payment %
• Upon approval of the Inception report 30%
• Upon approval of draft report 30%
• Upon Approval of final report 40%

Skills and qualifications required.
• 6 and above years of experience of designing and implementing impact evaluations (essential).
• 5 years’ experience and knowledge of facilitating participatory evaluation processes as a team leader (essential).
• The consultant is expected to be able to travel to the project locations.
• The consultant should be able to complete and submit the assignment within one month period.
• H/She should be fluent in use of participatory evaluation methodologies.
• Ability to travel to informal settlements of Nairobi’s Eastlands project areas with support from FCA team.
• An advanced degree in development studies is required.

• Provide an indicative total budget for the evaluation exercise.
• Provide detailed breakdown of the budget without VAT.
• Provide detailed breakdown of the budget with VAT.

Bids assessment
a). Application Requirements/ Administrative compliance
The proposals will be assessed for administrative compliance and those that are deemed to be compliant will proceed to the evaluation stage.
The administrative compliance will be determined based on application materials which should include the following:
• A Technical Proposal (in English language) detailing the consultant’s understanding of the task, proposed methodologies, expected activities and deliverables, proposed workplan, and the composition of the consultancy team to be engaged.
• A Financial Proposal detailing the costs that the consultant expects to be required to complete the assignment. The consultant is expected to account for all logistics and travel costs associated with the assignment.
• Submission of Firm’s detailed profile bearing CV’s and identification documents of the Lead Consultants and team.

a) For Individual applicants submit (ID copy/s, KRA PIN, Valid Individual Tax Compliance certificate and a detailed CV of the Consultant.
b) For Consultancy firms submit a detailed business profile bearing company/business registration certificate, KRA Pin, Valid Tax Compliance Certificate, Valid trade/practicing license, identification details of the lead Consultant and detailed CV’s.
At least three professional references from previous clients and full contact details of the referees.

Evaluation criteria
NB Administratively compliant bids will be evaluated under the following criteria.
Skills and expertise (qualification / expertise, relevant thematic knowledge, education Curriculum Vitae and others as relevant) – Total 40 points
Proposed draft methodology, (data collection & analysis, cross cutting themes) – Total 40 points
Timetable and work plan for delivery of services – Total 10 points
Financial Proposal – Total 10 points
Break down of expenses required. Lowest bid receives full points. The other candidate scores are calculated proportionally.
MAX 100 points

Terms of contract
• Confidentiality – Final product of this evaluation is a property of FCA.
• The Consultant is responsible for payment of all social costs, other employment related costs and insurance contributions and for all other liabilities of a statutory nature.
• The consultant and the enumerators will have to abide by FCA Code of Conduct, Child Safeguarding policy and any other relevant policies.
• The consultant will provide a debriefing session to wide audience including Helsinki based FCA staff on the main findings and recommendations.
• Copyright for the report will remain with FCA.

How to apply

The potential consultant(s) should submit their proposals by 16th February 2023 to kenya.tender1@kua.fi

Please attach the following:

All the Application requirements mentioned.

Please provide all the above documentation into a single consolidated document including:

  • Up to 3 examples of previous similar consultancy (from recent evaluation work)
  • Up to 3 recommendations from previous contract providers.

Late, incomplete, or partial bids will be rejected.

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