POSITION LOCATION: Nairobi, Kenya
REPORTS TO: WUSC Senior Manager, International Services
APPLICATION DEADLINE: Applications will be assessed on a rolling basis
EXPECTED START DATE: July-September 2023 (subject to contract start date)
Nature and Scope:
In response to a Request for Proposals by Global Affairs Canada (GAC), WUSC is preparing a proposal for the Field Support Services Project (FSSP) based in Kenya. This FSSP is responsible for providing a range of services to support the effective and efficient implementation of GAC’s development programming in Kenya, Somalia and South Africa, as well as in a number of other countries across Southern and East Africa. These services include, but are not limited to, the provision of administrative, logistical, technical, and financial services for GAC and other clients identified by GAC in Kenya. WUSC is seeking individuals willing to submit their candidacy for consideration as a part of the implementation team for this project.
WUSC is issuing a call for a Project Manager who will be responsible for managing the delivery of administrative, logistical and financial management services provided by the FSSP. The Project Manager will report to WUSC’s Senior Manager of International Services, based in Ottawa, Canada.
RESPONSIBILITIES:
The tasks for the FSSP Project Manager include:
- Ensure overall quality and management oversight of all services offered by the FSSP Kenya and ensuring the quality of services provided by the FSSP meets the needs and expectations of DFATD;
- Lead the preparation of all key FSSP documents, including procurement plans as part of the Initial Work Plan including Procurement Plans, Operating Procedures Manual and Annual Work Plans;
- Review and approve the FSSP and LDIs Fund budgets and financial reports;
- Plan and coordinate administrative, financial and logistics management services provided under the project;
- Regularly communicate with the Development Section at the Canadian High Commissions in Nairobi and Pretoria, DFATD headquarters, government authorities or their representatives, and other relevant project stakeholders;
- Develop and maintain networks of key stakeholders (government, civil society, other donors, private sector);
- Plan and coordinate procurement services of goods and services, including the procurement of technical specialist services through local and international competitive processes;
- Analyze, plan, direct and assess the administrative tasks to be carried out by technical specialists, including timely submission of deliverables, adherence to basic professional requirements and alignment with activity specifications;
- Provide other related services, as required (e.g. providing targeted and strategic technical assistance to the host government at DFATD’s request, particularly in the fields of GE, health, education and governance);
- Ensure the quality of the reporting and invoicing for services rendered;
- Provide any other related services, as required.
QUALIFICATIONS AND COMPETENCIES:
- Advanced degree in a relevant discipline such as political sciences, law, international development, economics, finance, business administration, project management, social sciences, engineering, applied sciences;
Experience
- Ten (10) years of cumulative related experience working with International Development Stakeholders(s) or on an International Development Project(s);
- At least five (5) years of cumulative experience working in a Developing Country, preferably in Kenya, Somalia and/or South Africa Eastern/Southern Africa region;
- Demonstrated experience managing international development project(s) with a minimum annual budget of more than $1.5 million CAD;
- Providing overall quality and management oversight, leading the development of key organisational documents, reviewing and approving organisation budgets, etc.
- Experience in provision of administration, procurement, financial and logistical services, for example, hiring of consultants, procurement of equipment, and supervision of event organization; and
- Demonstrated experience in effective management and international monitoring of project progress and results;
- Demonstrated experience working with different types of International Development Assistance Stakeholders, including civil society organisations, the private sector, multilateral organisations, donors, as well as local or national governments;
- Knowledge, understanding and familiarity with Canada’s Feminist International Assistance Policy;
- Effective time management: able to prioritize work and meet deadlines;
- Excellent problem-solving skills: able to solve problems and/or identify when an issue should be elevated;
- Able to work effectively in a dynamic team environment (working both independently and as part of a small team); and
- Curious, enthusiastic and willing to innovate and adapt.
Language
- Professional proficiency in English (oral, reading, writing)
WHY WORK WITH WUSC?
Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility. And we provide a phenomenal learning experience.
WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Vietnam, with an annual budget of approximately CAD $40 million. We have over 90 staff in our Ottawa office, and over 200 people overseas implementing 16 development projects in collaboration with donors such as Global Affairs Canada, the UK Department for International Development (DFID), the World Bank, the Asian Development Bank, and the African Development Bank.
How to apply
APPLICATIONS
WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check where appropriate.
This employment opportunity isopen to all Kenyan Nationals and International Experts**.** WUSC is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Only those candidates selected for an interview will be contacted. No telephone calls please.
Interested candidates should submit an application to pdu@wusc.ca as soon as possible. We are evaluating candidates on a rolling basis. Candidates should submit a CV and a cover letter which details why they are an ideal candidate (qualifications and experience). Please indicate “Kenya FSS Project Manager” in the subject line.
Kindly note this employment opportunity is subject to funding from Canada’s DFATD.
