Job Summary
Act! is seeking to recruit a Human Resource Assistant to support its HR function. S/he is expected to provide high-quality support to the function under the direct supervision of the Human Resources Manager. S/he will be expected to perform administrative functions associated with this role, linking with other functional managers on various internal HR support services in an effective and efficient manner.
Specific Responsibilities:
- Offer support on the administrative and operational requirements for recruitment formalities as per the organizational lain down HR procedures.
- Assist the HR Manager in coordinating of and issuance of staffing administrative documents.
- Assist in the maintenance of the centralized HR referencing and filing systems.
- Offer general HR and Administration office support services as and when required (may include inquiries about processes; preparing document drafts; and finalizing them signature/approval; handling a variety of internal HR correspondences; scheduling appointments/ meetings and filing reports/minutes etc.
- Support the HR Manager to ensure smooth flow of information between employees and the HR function.
- Facilitate timely and accurate responses to inquiries and requests from employees.
- Contribute to the promotion of employee compliance with HR mandated processes and systems as well as monitor adherence to labor laws and employee regulations.
- Support in the development and maintenance of a database of interns, experts and prospective employees for various programmes and disciplines.
- Any other duties that may be assigned from time to time.
Qualification, Experience and Skills:
Academic Qualifications
University degree in Human Resources or equivalent.
Professional Qualifications
Professional qualification in Human Resource Management and membership
Relevant Experience
At least 3 years’ relevant work experience preferably in NGO setting. Working knowledge of recruitment procedures, general knowledge of HR practices & procedures and basic working knowledge of Kenyan labor laws and employment best practices. Experience in Admin/Procurement processes will be an added advantage
Essential Skills and Competencies
- Ability to work as an effective team member in a complex and fast-paced environment.
- Strong organizational and coordination skills.
- Ability to multi-task and follow-on tasks to completion.
- Good interpersonal and analytical skills.
- Reliable & should accurately follow instructions & acclimatize in a fast- paced environment.
- Highly proficient in MS Word, Excel, Access, Power-Point applications.
Complexity and difficulty of the work
- A demanding job that requires tolerance.
How to apply
If you meet the requirements as contained in the position description, please submit (1) a detailed and current CV; (2) an Application Cover Letter demonstrating why you qualify for the position, quoting your current/last gross salary and three referees including their most current contact details. All applications should be submitted electronically to hr.admin@act.or.ke quoting the reference number (ACT/HRA-01/2023) and position on the e-mail subject line. Only candidates shortlisted for interviews will be contacted.
The deadline for applications submission is 12:00 noon Friday 10th February, 2023.
Act! is an equal opportunity employer with zero tolerance to corruption.
