VACANCY ANNOUNCEMENT
Position: Logistics Officer
Reports to: Project Director. Location: Kakuma- Kenya
ORGANIZATION OVERVIEW
Inspired by the generous love and example of Jesus Christ, the Jesuit Refugee Service (JRS) is an international Catholic organisation with a mission to accompany, serve, and advocate on behalf of refugees and other forcibly displaced persons, that they may heal, learn, and determine their own future. Our work expresses the commitment of theSociety ofJesus(the Jesuits) to stand with refugees around the world.
ROLE PURPOSE
The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stock and managing fleet concerns.
KEY AREAS OF ACCOUNTABILITY
Project Delivery
- Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, and catering services, among other services according to the Procurement Policy.
- Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, fleet management forms, warehousing documents, distribution reports, and other pertinent documents relating to the supply.
- Follow up with suppliers e.g. delivery schedules of goods and other procurement-related concerns. This includes coordinating with the suppliers/service providers for efficient delivery and transportation of the goods procured.
- He/she is also responsible for giving feedback from the program staff to the supplier and vice versa.
- Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies of JRS.
- Ensures proper documentation of all Supply Chain processes.
- Responsible for creating and maintaining the Procurement Tracker for all procurements.
- Issues assets to staff and tracks assets assigned to staff through the Asset Register.
- Oversees fleet concerns that include the daily movement of the program and support staff, observance of safety & security protocols.
- Management of drivers, and submission of the monthly Fleet Analysis.
- Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker .
- Assist and accommodate the implementation team in all of the administrative and logistics support needed.
Administration
- Supervise the drivers, security and housekeeping personnel
CORE COMPETENCIES
- Problem solving and decision making- Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.
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QUALIFICATIONS AND EXPERIENCE:
- Degree holder in procurement and logistics or related field
- Knowledgeable in Microsoft Word and Excel application
- Experience in handling logistics and procurement
- Effective communication skills, both in written and verbal forms in order to establish effective relationships with a wide range of audiences, including at a geographical distance
- Ability to think and act fast
- High flexibility
- Strong sense of urgency and work ethic
- Resourceful and focuses on the solution rather than the problem
- Can tolerate working under ambiguous circumstances and sometimes difficult situations
- Valid clean Driving License
HOW TO APPLY:
Please send your CV and a cover letter in one document that indicates what skills and experience you have that meets the criteria and your availability. The CV (maximum 3 pages) should include contacts (phone and email) for three professional referees. Please note that only official email addresses for referees will be accepted. Kindly send the application to hrkenya@jrs.net by 5pm closing date 30th January 2023 with Subject line Logistics Officer.
Jesuit Refugee Service (JRS) is an equal opportunity employer. Qualified women and persons living with disabilities are encouraged to apply.
JRS has zero tolerance towards all forms of sexual exploitation and abuse and takes seriously all concerns and complaints about sexual exploitation and abuse against children and vulnerable adults by JRS personnel. JRS is committed to Safeguard children and vulnerable adults and has policies which outline the expected behaviour, code of conduct and responsibility of all persons acting on behalf of JRS (Staff, consultants, volunteers, interns, Pastoral team, and other representatives). All staff working for JRS are expected to abide by these policies and guidelines.
Only shortlisted candidates will be contacted. Thank you for your interest in joining JRS
Yours
Project Director
Jesuit Refugee Service Kakuma
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How to apply
HOW TO APPLY:
Please send your CV and a cover letter in one document that indicates what skills and experience you have that meets the criteria and your availability. The CV (maximum 3 pages) should include contacts (phone and email) for three professional referees. Please note that only official email addresses for referees will be accepted. Kindly send the application to hrkenya@jrs.net by 5pm closing date 30th January 2023 with Subject line Logistics Officer.
Jesuit Refugee Service (JRS) is an equal opportunity employer. Qualified women and persons living with disabilities are encouraged to apply.
